SHAP PARISH COUNCIL

Minutes of the Ordinary Meeting

Monday 6^th July 2009 at 7.30 pm

Venue: Market Cross

[LGA 1972,s111] £4.95

Glasdon UK Ltd – New Bin & replacement liner [

 

 

Litter Act 1983, s6] £290.11

Wages – 5^th June to 3rd July 2009

 

 

[Litter Act 1983, s5; Public Health Act 1987, s144] £507.05

Total £802.11

 

Payments for approval this meeting:

 

Clerks salary – June 2009

 

 

[LGA 1972, s 112, s 151] £167.19

HM Revenue & Customs – Tax & NI Qtr 1

 

 

[Litter Act 1983,s 5, LGA 1972, s112, s 151] £504.76

Stacy Lewis – Gardening

 

 

[Open Spaces Act 1906, s10, Public Health Act 175, s164] £120.00

G Mallinson Ltd – supplies for Street Cleaner

 

 

[Litter Act 1983,s 5,] £54.22

Mrs S Apps – New Litter Grabber for Street Cleaner

 

 

[Litter Act 1983,s 5,] £27.02

£873.19

 

Proposed Cllr Warburg , seconded Cllr Hodgson.

 

 

1. External Auditors opinion.
Council acknowledged receipt of the External Auditors opinion that the annual return for 2009/10 is in accordance with the Audit Commission’s requirements and no matters of concern relating to relevant legislation and regulatory requirements have been raised. The Council reconfirmed approval of the annual return.

 

 

 

2. Planning applications

 

 

 

1. 09/0383. Proposed single storey extension to side of house. 1 Unity Terrace, Shap, Penrith, CA10 3PN –

 

 

2. Notice of Decision –

 

 

3. Notice of Decision – 09/0214

 

 

4. Cumbria County Council –

 

Cumbria Mineral and Waste Development Framework – Site allocations Policies and Proposals Map. None of the sites are in the Shap area.Southfield Farm, Shap – roof over cattle gathering area and silo pit – Granted. 09/0349 Former Methodist Chapel, Main Street, Shap –removal of local occupancy clause – Approved.no objections.

 

 

3. Haweswater Woodland Plan –
Paul Clavey, Woodland Officer and John Gorst, Catchment Biodiversity Officer from United Utilities gave a very informative and interesting presentation on the proposals for Haweswater, Wet Sleddale and Swindale. They are seeking endorsement from the local parishes to their plans. Council to discuss at the next meeting and a consensus of opinions to be sent to them.

 

 

 

4. Cadet 150 Tree Planting Scheme -
To mark the 150^th anniversary of the Army Cadet Force they are offering Councils a community tree pack consisting of 30 trees to be planted, under supervision, by cadets. There will be no cost to councils and they will be native trees. Council agreed that we should try and get trees for Shap. Clerk to contact The Army Cadet Force. It was also suggested that we could try and replant the soldier trees on the A6 using some of these trees.

 

 

5. Bus Shelter
– Shap Memorial Hall Committee have contacted us regarding the siting and don’t appear to have any objections. They feel that it should be a metal shelter and not a stone one. Clerk to investigate further. Clerk to contact Tebay to see if they received grants for their new bus shelters.

 

 

6. Budget –
to appoint a working group to look at the budget update as at 30 June 2009.

 

 

7. Risk Assessment review –
to appoint a working group.

 

It was agreed to amalgamate the above two items and have one meeting to be held on Monday 13^th July 2009 at 7.30pm at the Market Cross. JJ, WW, AB to attend.

 

8. Cumbria Playing Fields Association –
Item revisited from last meeting, as the cost of £210 for subscription seemed much higher than previous years. On investigation the clerk contacted the association and was informed that the subscription was in fact £21 the same as last year but their correspondence had been issued with a misprint. Council agreed to pay the membership fee.
9. Proposed: Cllr. Bindloss, Seconded: Cllr. Mallinson.

    

    

    

    

   1. Council acknowledged receipt of information from EDC. Street Naming & Numbering – Development at Wasdale, Shap. Detail regarding Flat numbers and Bungalow numbers.

    

    

   2. Council acknowledged receipt of a letter from Bampton Parish Council thanking SPC for our support regarding the concrete road.

    

    

   3. Council acknowledged receipt of the minutes of Shap New Youth Centre Steering Committee meeting held on 21 May 2009.

    

    

   4. Council acknowledged receipt of an update from John Banks (Capita Symonds) regarding the problem with foul sewerage entering the gully system at Hillcrest, and advising that Paul Avis the EDC Environmental Health Officer is now taking the matter forward.

    

    

   5. Council acknowledged receipt of a notice from University of Cumbria that Newton Rigg Sports Centre are holding an Activity Programme for 8 – 14 year olds during the summer holidays. Poster to be displayed on the notice board.

    

    

   6. Council acknowledged receipt of a notice from Eden Community Liaison Forum of a meeting at the Memorial Hall entitled ‘Protect yourself from identity fraud’ on Tuesday 21 July 2009. Poster to be displayed on the notice board.

    

    

   7. Council acknowledged receipt of the publication ‘Clerks & Councils Direct’ for July 2009.

    

    

   8. Council acknowledged receipt of the publication ‘Cumbria Community Foundation’ Spring 2009 Newsletter.

    

    

   9. Council acknowledged receipt of notification of Annual Joint Meeting between the County Council Local Committee for Eden and Parish and Town Councils in Eden – to be held at Langwathby on Wednesday 15 July 2009 at 7.00pm. Cllr. Warburg to attend.

    

    

   10. Council acknowledged receipt of an email from Annie Donnelly, Client Services, EDC regarding the Wendy House in the Play Area. It has been taken out of use as it has come to the end of its life and will be removed shortly. They are looking into replacing it subject to finances being available.

    

    

   11. Council acknowledged receipt of an Invitation to Cumbria LSP’s and Communities to attend Acting on Climate Change Workshops on 14^th July 2009 at Staveley.

    

    

    

    

    

   1. Cllr. Jackson reported that there are currently problems with young people in the village; camping, breaking glass and generally leaving rubbish around. All members of the community are urged to report any problems to the police immediately. On one weekend the Street Cleaners barrow was taken and dumped and the brush and his litter grabber were taken. The brush has been recovered but the litter grabber has had to be replaced. It is suggested that Council should investigate whether we could purchase a locker type shed to go at the back of the public toilets to store the barrow. The recycling area is a constant problem with fly tipping every weekend and SPC are responsible for keeping this area tidy.

    

    

   2. Cllr. Stainton reported that the family who live in the flat above the café Cream 17 have had problems with parking and access to their front door. They have a disabled child and have had difficulty in accessing their front door. Clerk to investigate who can help in this matter.

    

    

   3. Cllr. Hughes reported the Sausage Factory news of impending closure and it has issued 90 days notice to all the workers. He has tried to make contact but has had no reply. EDC portfolio holder has been making interventions to preserve jobs and there is a Northern Development Agency meeting to be held shortly. The office staff are to remain in the offices at Shap.

    

   Cllr. Hughes has asked EDC for a scrutiny review of recycling to see that all communities get a fair share of recycling facilities. Broadband Speed in rural areas – EDC are doing research into Broadband speeds.

    

   4. Cllr. Bindloss reported the gate by the new Health Centre to their field had been removed. There are concerns that people are not using the public footpath by the Sports Hall and it could be because it is overgrown. Cllr. Bindloss has discovered that the Countryside Ranger has responsibility for footpaths and she intends to contact her regarding the paths.

    

    

   5. Cllr. Hodgson reported the manhole cover in front of Mrs Brown’s house north of the Greyhound is loose. It has been reported before but no action has been taken. It is now urgent as the Greyhound customers are complaining that they are being woken by the noise and are likely to lose business. There is an identical problem with a manhole at the north end of the village outside The Hermitage. Clerk to report problems to John Banks at Capita Symonds and stress the Urgency of these two repairs.

    

    

    

    

    

10. Correspondence

 

11. Matters for report

 

12. Date of next meeting
3rd August 2009

 

 

 

The meeting closed at 9.15 pm.