SHAP PARISH COUNCIL

Minutes of the Ordinary Meeting
Monday 3rd August 2009 at 7.30 pm
Venue: Market Cross
Attendance:

Chairman: Mrs J Jackson

Councillors: Mrs A Bindloss, Mrs P Watson, Mr D Mallinson,
Mr E Hodgson, Mr A Sowerby, Mr G Stainton,
Mr W Warburg, Mr M Weightman

District Councillor: Mr N Hughes

County Councillor: none

PCSO's: none

Clerk: Mrs S Apps

Public: none

Public participation:

61/8/09 Apologies for absence: Cllr H Harrison.

62/8/09 The Minutes of the Ordinary Meeting of 6th July 2009 were signed as a true and accurate record.

63/8/09 Declarations of interest None

64/8/09 Finance

64.1 Council RESOLVED to approve the statement of accounts to 31st July 2009. Proposed Cllr Warburg , seconded Cllr Mallinson .

64.2 Council RESOLVED to authorise payment of the following accounts:

Payments made between meetings:

Cumbria Playing Fields Association [LGA 1972, s143] £21.00
Eden Farm Supplies Shap - Hanging Baskets & Manger [Open Spaces Act 1906, s10.
Public Health Act 1875, s164] £143.62
BDO Stoy Hayward LLP - Annual Audit [Audit Commission Act 1998, s7] £327.75
The Post Office - Stamps [LGA 1972, s111] £15.60
BT - Telephone Services [LGA 1972, s111] £61.61
Wages - 10th Jul to 31st Jul 2009 [Litter Act 1983, s5; Public Health Act 1987, s144] £405.92
Total £975.50

Payments for approval this meeting:

Clerks salary - July 2009 [LGA 1972, s112, s151] £202.48
Viking Direct - stationery [LGA 1972, s111] £78.15
Total £280.63

Proposed Cllr Weightman , seconded Cllr Watson.

64.3 To consider payment for Internal Audit work. Council RESOLVED that the payment should remain at the 2008 rate of £75. Proposed Cllr Bindloss, seconded Cllr Sowerby

64.4 Council acknowledged receipt of budget update.

65/8/09 Planning applications

65.1 09/0535. Proposed new dwelling. 7 Foster Street, Shap, CA10 3JT
Council agreed to object to the application.
65.2 Notice of Withdrawal of application - 09/0304 Site adjacent to new Surgery, Peggy Nut Croft, Shap - withdrawn 10 July 2009.
65.3 09/0568. Full Application - Erection of four dwellings - Peggy Nut Croft, Shap, Penrith.
Council agreed to object to the application.
65.4 Cumbria County Council - Shap Primary School Crossing. Plan to show proposed improvements.
Council agreed that the clerk should write to Highways and arrange a site visit to discuss concerns.

66/8/09 Haweswater Woodland Plan - Following the presentation given at the previous meeting by Paul Clavey and John Gorst from United Utilities, Council discussed their comments regarding these proposals and feedback is to be sent to Paul Clavey as requested. Council agreed that it was a good idea to use native species for the replanting and that this would improve the area visually. There was a little concern as to whether some native species would flourish due to the poor soil and exposed area to be planted.
67/8/09 Shap Beck Quarry Visit - As agreed with Peter Scott from Shap Beck a visit is to be arranged towards the end of August. Councillors agreed that the clerk should try and arrange this visit for Wednesday 26th August 2009.
68/8/09 Bus Shelter - Clerk advised Council that contact had been made with Keith Masser who in turn had instructed Martin Elson from Highways in Kendal to contact us. He was hopeful that a grant could be obtained from Cumbria Highways.
69/8/09 Risk Assessment Review - Council were advised that a meeting had been held to review this document and no major changes were made. It was agreed that the clerk should investigate whether Shepherds Rae could be included on our insurance once a value had been established.
70/8/09 Correspondence

70.1 Council acknowledged receipt of information from John Banks, Capita Symonds regarding the flooding on the Crosby Ravensworth Road just over the railway bridge. This has been resolved and work is taking place on the field above the cemetery with regard to drainage.
70.2 Council acknowledged receipt of a letter from a resident in Station Road regarding parking and safety at the junction. Council were advised that the letter had been forwarded to the police and they have resolved the matter.
70.3 Council acknowledged receipt of an update from PCSO Brownrigg regarding Shap problems.
70.4 Council acknowledged receipt of notification from LDNP Authority that Parish Tours are again being offered in September.
70.5 Council acknowledged receipt of an update, dated 3 July 2009, from Thomas Armstrong regarding the New Health Centre, in which they reported they were approximately 3 ½ weeks behind schedule.
70.6 Council acknowledged receipt of notification from Amey Mouchel regarding work to be carried out on Harrowstead Railway bridge, Thrimby Bridge, Borwick Lane bridge and Green Bank bridge.
70.7 Council acknowledged receipt of a notice from Eden District Council regarding Council Support for Community Litter Picks.
70.8 Council acknowledged receipt of publication ‘Cumbria Highways Summer 2009'.
70.9 Council acknowledged receipt of CALC circular July/August 2009.
70.10 Council acknowledged receipt of update from the Quarry Liaison Meeting held on 20 July 2009.
70.11 Council acknowleged receipt of information from CALC regarding training courses Sept 09 to Mar 2010.
70.12 Council acknowledged receipt of document ‘Consultation on submittted Draft NW Plan Partial Review' - for which a response is required by 19 October 2009. Cllr Warburg agreed to look at this.

71/8/09 Matters for report

71.1 Cllr. Sowerby reported that the pole that holds the flashing lights for the school, outside Fairholme, has rotted and needs replacing.
The manhole cover outside the gents public convenience has a hole in it and needs to be replaced with a metal one.
The kerb outside the coop/launderette has a manhole which is sinking.
It has been reported that there may be a problem with drainage in the Football Field/Swimming Pool area. Cllr. Sowerby to keep an eye on this and report if still a problem when the weather is drier.

71.2 Cllr. Hughes reported that the Penrith New Squares consultation is going ahead in October and EDC are producing a draft of anticipated questions. Rural swimming pools have not benefited from free swimming for U16's and O60's and Cllr Hughes has asked what EDC intentions are. (Their reply has been that they already support rural swimming pools by way of grants when they open and another when they close.) Cllr Hughes advised that the recycling review he had requested would have more proposals in Oct regarding recycling and Eden Economic Strategy.
71.3 Cllr. Hodgson reported that the manhole that he had reported at the last meeting was repaired by the following Friday. This was due to contact with John Banks at Capita who contacted UU who were responsible for the repair.
71.4 Cllr. Watson reported that there is parking on double yellow lines outside the Fish & Chip shop. Also there is constant dog fouling outside The Hermitage but no-one has seen the offender. There has been an incident of a High Sided lorry travelling towards Penrith on the A6 just past Brinns Farm knocking branches off.
71.5 Cllr. Warburg attended the EALC Mtg. He reported that there is now a new chairman Ted Thwaites. The meeting talked about Community Planning - seamless, joined-up government. They are pushing partnership working - joining up with local parishes. Kirkby Stephen and Appleby are both doing this. Governance responsibilities are being questioned, also the time and costs involved without funding. Cllr. Warburg also reported that each County Councillor has been given £12,000.00 as part of a neighbourhood forum and the money has to be spent by March 2010. The clerk to contact Tom Lowther to ask what he is thinking of doing with the money. The Highways Steward Scheme is receiving good feedback.
71.6 Cllr. Bindloss reported that the Shap sign on Pow Lane had still not been replaced. There is also concern that the Sports Hall has been sold. The clerk to contact Alan Harty at Capita to ask what is happening as there are implications on the community.
71.7 Cllr. Mallinson reported that as we had been advised by Annie Donnelly, EDC the Wendy House in the Play Area has been removed. It was suggested that we should remind them it has gone and ask what is being done about a replacement.
71.8 Cllr. Jackson reported that regarding the public footpath along the side of the Sports Hall, the clerk has contacted Tony Burns, Countryside Ranger and he will meet on site and look at the situation.
Cllr. Jackson reported that the wall on the Car park has been rebuilt. The decision was taken to rebuild the whole wall as there were no ‘throughs' in it and also the new wall has had lintels put in, in preparation for the Bowling Club drainage.
Cllr. Jackson reported that Cumbria in Bloom had judged the hanging baskets that were planted by the school children and funded by the Parish Council. They were well received and they have been asked to attend a presentation in September.

72/8/09 Date of next meeting 7th September 2009

The meeting closed at 9.15 pm.